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Улаанбаатар хотын тогтвортой авто зам, тээвэр төслийг хэрэгжүүлэх нэгжид албан тушаалын сонгон шалгаруулалт зарлалаа

Нийслэлийн Засаг даргын Тамгын газарт Олон улсын сэргээн босголт, хөгжлийн банкны санхүүжилтээр хэрэгжүүлж буй “Улаанбаатар хотын тогтвортой авто зам, тээвэр төсөл”-ийн төсөл хэрэгжүүлэх нэгжид доорх албан тушаалын сонгон шалгаруулалтыг нээлттэй зарлаж байна. Иймд ажлын зартай танилцан, шаардлага хангасан хүн материалаа зааврын дагуу ирүүлнэ үү.

  1. 1. DEPUTY PROJECT COORDINATOR

The Municipality of Ulaanbaatar (MUB) is seeking a professional for the position of Deputy Project Coordinator. The selected candidate will directly report to the Project Coordinator.

Contract: Full-time for one year with possible extension based on performance starting from March 18, 2022.

Duties and responsibilities: The Deputy Project Coordinator will have the following duties (but are not limited to):

  1. Be responsible for the overall day-to-day coordination and implementation of the project in cooperation with the Project coordinator and lead the project team during Project coordinator’s absence;
  2. Supervise and coordinate with PMO staff, consultants, contractors, and stakeholders to facilitate project implementation and progress in accordance with proposed plans, schedules, budgets and projections so that the project is properly and timely implemented according to the original schedule with expected quality;
  3. Participate in regular meetings with contractors and consultants and raise issues to the PMO management to be solved;
  4. Prepare the project management plan throughout the project life cycle, describing the legal framework, the management structure (PMO, PIE and other involved parties), elaborating social aspects and benefits of the project and finalize approaches for project management;
  5. Establish cooperative relationships and agreements with project steering committee, project implementing agencies, MUB, and other stakeholders relevant for effective project implementation and visibility of project impacts;
  6. Assist the Public Transport Service Agency, Road Development Agency, and Traffic Control Center in executing the project agreement, supervising and monitoring project implementation, and communicating with the World Bank;
  7. Ensure interrelation of contracts and agreements under USUTP and take actions for improvement with support of PMO management;
  8. Report to the World Bank, Project director, and PIE in a timely manner on project implementation progress and issues and respond to their guidance;
  9. Ensure timely submission of workplans and budgets, reports, outputs and other deliverables to MUB, MOF and the World Bank for review and evaluation as appropriate;
  10. Assess the institutional and project risks during project implementation and determine main risk factors and take necessary presumptive risk mitigation measures;
  11. Read carefully manuals and procedures developed under USUTP such as Project Operations Manual and make sure its consistency to reality and propose actions for improvement;
  12. Learn and study a subsidy mechanism introduced through similar projects in UB to adapt it in USUTP;
  13. Ensure proper filing, saving, retrieving and protection of information;
  14. Manage and ensure contracts implementation;
  15. Undertake such other tasks as may be reasonably requested and/ or assigned by the World Bank, Project steering committee, Project director, Project implementing agency and roles and responsibilities stated in the related law and regulations.

Essential requirements:

  • Gradute or higher degree in fields of Economics, Legal and Management related to the project.
  • At least 5 years of progressive working experience in coordinating, and managing operations;
  • Demonstrated ability to manage a team, prepare reports, and work with governments, private companies, communities, and civil society organizations;
  • Demonstrated ability to facilitate meetings and negotiations with a wide range of stakeholders, especially governments, private companies, communities, and civil society organizations;
  • A solid understanding of project implementation policies, procedures and public procurement policies adhered by the Government, World bank, and International Bank for Reconstruction and Development;
  • Demonstrated ability to coordinate tasks to meet deadlines under tight schedule;
  • Excellent computer literacy, particularly with Microsoft office programs;
  • Fluency in English and Mongolian languages (both oral and written).

DeadlineThe candidate should submit the following documents before 17 PM, 13 March 2022.

  1. Curriculum vitae in English with recent phono taken within last 6 months;
  2. Copies of diplomas and relevant certificates;
  3. Copy of national citizenship ID;
  4. Copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility);
  5. Reference or recommendation letters from current and/or previous employer;
  6. Cover letter in English

 

  1. 1. PROCUREMENT SPECIALIST

The Municipality of Ulaanbaatar (MUB) is seeking a professional for the position of Procurement Specialist. The selected candidate will directly report to the Project Coordinator.

Contract: Full-time for one year with possible extension based on performance starting from March 18, 2022.

Duties and responsibilities: The Procurement Specialist will have the following duties (but are not limited to):

  1. Ensure that goods, works, and services are procured in accordance with the Bank regulations, Mongolian laws, and regulations in relation to procurement and other relevant national laws;
  2. Prepare and regularly update procurement plans for the project in consultation with the project coordinator, MUB, project implementing entity (PIE), and other relevant stakeholders;
  3. Organize project procurement in accordance with the approved plan and provide assistance to the evaluation committee in the tendering process;
  4. Keep records of procurement activities including all procurement procedures, dates, and filing of procurement and contract documentation in consistence with the guidelines and regulations;
  5. Timely enter all procurement actions/documents taken in the World Bank's STEP (Systematic tracking of exchanges in procurement), obtain the relevant approval from the World Bank through the system and ensure the principle of bidding transparency and issue contract awards;
  6. Assist the Project Management Office (PMO) and evaluation committee/working group in drafting Terms of Reference (TORs), defining technical specifications, and negotiating contracts, submitting such documents to the World Bank and Ministry of Finance (MOF) for review and acceptance;
  7. Prepare General Procurement Notices and other necessary notifications, respond to reviews of and/or requests on the issues of procurement;
  8. Prepare procurement progress report and submit to the Bank and to MUB, provide project management with regular updates on procurement activities;
  9. Provide trainings and advices to the PMO staffs and project beneficiaries on procurement regulations;
  10. Monitor the procurement plan performance against project plan and identify issues in shortfalls in contract award and disbursements, and undertake the remedial actions;
  11. Conduct management of contracts for civil works, goods, and consulting services, including, but not limited to, supervision and inspection of activities under contracts; payments to contractors, suppliers, and consultants; and contract variations.
  12. Document activities related to the procurement, consultant recruitment, and contract management and file these in a systematic and timely manner, in the agreed formats under the project accounting management system and the systematic filing and asset management system;
  13. Undertake any other tasks related to the project for procurement, consultant recruitment, and contract management required by the project coordinator, MUB, or the World Bank.

Essential requirements:

  • Graduate or higher degree in fields of Law, Public finance, Economics, Management and/or other similar discipline;
  • At least 5 years of professional experience in procurement and/or contract management, consultant recruitment for the project funded by the World Bank or other international development organizations;
  • At least 1 reference letters from previous clients as a proof of professional experience and work ethics;
  • Having the professional experience in procurement and/or contract management for the project funded by the World Bank would be an advantage;
  • A solid understanding on procurement policies and procedures adhered by the Government and World Bank’s guidelines;
  • A holder of MoF accredited procurement certification;
  • Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
  • Excellent computer literacy, high proficiency in MS office programs;
  • Fluency in English and Mongolian languages (both oral and written).

DeadlineThe candidate should submit the following documents before 17 PM, 13 March 2022.

  1. Curriculum vitae in English with recent phono taken within last 6 months;
  2. Copies of diplomas and relevant certificates;
  3. Copy of national citizenship ID;
  4. Copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility);
  5. Reference or recommendation letters from current and/or previous employer;
  6. Cover letter in English

All documents should be delivered to the following e-mail address bujinlkham.ulaanbaatar@gmail.com by 17:00 PM on March 13, 2022. Please note that the submitted documents will not be returned to the applicants. Only short-listed candidates will be contacted.

Attn: Ms. Bujinlkham.B,

Specialist of Project Management and Regulation Department

Office #301, The Capital City Governor’s Office

Sukhbaatar square 6, 1st khoroo, Chingeltei district Ulaanbaatar 15160, Mongolia

Tel: 976-11-323304